Pasted in below are the minutes of the meeting (with the exception of HOF club finances, which were removed from this post), composed by Dave West on October 24, 2021:
It was a wonderful day yesterday for our new member induction! The weather cooperated with no rain so we were able to get a 9 hole round of disc golf with 6 teams. George and Lynne won with 5 under par. We then had a short lunch, a good HOF meeting and then the induction. Crazy John had a nice sound system setup for us upon our return from disc golfing and played some unique tunes for each inductee as they came to the microphone. The inductees speeches were all heartfelt and meaningful with many saying they did not do what they did to get into the HOF - they simply contributed to the sport of disc golf, the sport we all love,
In our meeting, we had a lot of good healthy discussion and made some important decisions. We also divided up our duties as many hands make for light work!
Here are the minutes as I recall - if you note anything I missed, please add it to this message.
15 years of service to disc golf in Missouri:
We decided this was too high of a hurdle and we need to remove the years of service requirement.
Nominations of new candidates:
If you nominate a candidate, you need to work with that candidate on their disc golf biography in order for it to display the true contribution of that nominee. Some nominees do not list all of the accomplishments and contributions the rest of us see. Once nominated by one of our members, that candidate will remain on future ballots.
Voting on candidates:
We decided to no longer do a weighted voting system. One vote = 1 vote. The Nomination and Election committee (see more description below) will decide on the number of desired inductees based upon the number of nominations. If they decide on 5 inductees, each existing member will have 5 votes and will need to cast all 5 votes. This will be done so that our members have to get out of their comfort zone of voting for only the candidates that they know. Alex made a strong point that all of our nominees have done a lot for the sport and all need to be considered by all of our members.
Day of induction venue and schedule:
Number one rule is to make our members and inductees happy. If we always want to play a round of disc golf on induction day and have a big part of the day outside, we should do so. If we want to move the induction around to different parts of the state, we should do so. There were also comments that having it in different parts of the state at some of our oldest courses would be a good opportunity for all of us to see how disc golf evolved throughout our state in the last 40+ years.
Finances:
We decided to stay on a cash basis, meaning no checking account. We have expenses just every two years so we want to keep it simple. Additionally, we may have our cash in various parts of the state. We just ask each of us to keep a tally. As we grow, this may change and we may need a Treasurer and an account.
Dividing up duties:
Everyone was happy with three main subdivisions of our workload being divided: 1. Nominations and Elections, 2. Discs, Posters, and Plaques, and 3. Induction Day Planning, Venue, and Schedule. For those of you not there, if you want to volunteer to be on one of the three committees, let us know.
Nominations and Elections:
The three people on the committee are Rick, Lynne, and LaRon. Based upon my past three times of doing this role, I suggest they start their process 6 months in advance of venue day. This committee will gather nominations from across the state. If a member nominates a person, they will remind that member that they have to work with that nominee on the disc golf biography. They will list a cutoff date for nominations, and will then send out all bios to our members so we have time to review the candidates. They will then decide on the number of desired candidates and allow each member that many votes. They will also ensure as the votes come in that everyone does cast that number of votes. We will all not know many of the candidates and it is up to us to read the bios to help us decide the worthiness of that candidate versus others. Keep in mind that once a candidate is nominated, that candidate will also appear on future ballots.
As just a point of clarification, with candidates remaining on future ballots, we eventually may see a time where there are 8 new nominees and 6 old ones. Just because there are now 14 names on the ballot does not necessarily mean there will be 7 or 8 new members - it is up to this committee to decide how many desired candidates and how many votes each of us cast in that election.
One more point that could get messy - I hope we do not end up naming every possible future candidate on the 2023 ballot and be in a case where we have too many and we get comfortably regionalized again. To give an example, if we had 20 nomination in 2023 and we had 5 each from the existing 4 regions of the state, and the committee decided only 5 will get in, then it could happen that all existing members would just vote for the 5 from their part of the state because those are the people we know. The committee should discuss this possibility and help figure out how to avoid this situation.
Discs, Posters, and Plaques:
Greg will handle discs (working with Dave McCormack), Alex will handle posters, and Bob will handle the plaques.
Induction Day Planning, Venue, and Schedule:
The committee here is Dave West, George Smith, Russ Burns, and Crazy John (note we have the existing 4 regions of the state covered where we have existing HOF members). This is a committee that will need to meet in 2022 so we can get some initial planning done for 2023. Our most important early duty is to select a date and venue so that the other committees know when they need to get to work. This committee will need to decide on items like sticking with Columbia as that nice central locale versus moving the venue around the state. This committee will also decide what the venue day will look like - casual disc golf versus a HOF tournament, food catered for lunch or dinner versus bring your own food, Inside versus outside for the induction ceremony, etc.
IT and Communications:
We nominated Duane to help us be more visible and in the right places. We currently have only our Disc Golf Scene Club page. Many people wanted to see a Facebook page. George noted that he has a Missouri Disc Golf Hall of Fame 2016 domain name if we want a web page. We will let Duane run with this.
Discs
Thanks again Dave McCormack for supplying the discs All 90 were signed and sold or distributed! I came home with only the one I bought.
Posters:
* The four 2021 posters are delayed as Alex's vendor is out of the foam board due to pandemic supply chain shortages. He had an example displayed and will get the real ones done over the next month hopefully.
* The 2016 poster was reprinted with a few corrections. One of these went to Dave McCormack's Gateway shop for long term display. The other is staying in Columbia at George's shop. These cost $90 each as they were a bigger 3' x 4' format and were paid for out of our past funds. An old version of the 2016 poster was taken by Russ to display in the Springfield area. It is nice to get these displayed throughout the state!
That's about all I can think of to provide in this summary message. Thanks all,
HOF Club Changes agreed upon on October 23, 2021
Pasted in below are the minutes of the meeting (with the exception of HOF club finances, which were removed from this post), composed by Dave West on October 24, 2021:
It was a wonderful day yesterday for our new member induction! The weather cooperated with no rain so we were able to get a 9 hole round of disc golf with 6 teams. George and Lynne won with 5 under par. We then had a short lunch, a good HOF meeting and then the induction. Crazy John had a nice sound system setup for us upon our return from disc golfing and played some unique tunes for each inductee as they came to the microphone. The inductees speeches were all heartfelt and meaningful with many saying they did not do what they did to get into the HOF - they simply contributed to the sport of disc golf, the sport we all love,
In our meeting, we had a lot of good healthy discussion and made some important decisions. We also divided up our duties as many hands make for light work!
Here are the minutes as I recall - if you note anything I missed, please add it to this message.
15 years of service to disc golf in Missouri:
We decided this was too high of a hurdle and we need to remove the years of service requirement.
Nominations of new candidates:
If you nominate a candidate, you need to work with that candidate on their disc golf biography in order for it to display the true contribution of that nominee. Some nominees do not list all of the accomplishments and contributions the rest of us see. Once nominated by one of our members, that candidate will remain on future ballots.
Voting on candidates:
We decided to no longer do a weighted voting system. One vote = 1 vote. The Nomination and Election committee (see more description below) will decide on the number of desired inductees based upon the number of nominations. If they decide on 5 inductees, each existing member will have 5 votes and will need to cast all 5 votes. This will be done so that our members have to get out of their comfort zone of voting for only the candidates that they know. Alex made a strong point that all of our nominees have done a lot for the sport and all need to be considered by all of our members.
Day of induction venue and schedule:
Number one rule is to make our members and inductees happy. If we always want to play a round of disc golf on induction day and have a big part of the day outside, we should do so. If we want to move the induction around to different parts of the state, we should do so. There were also comments that having it in different parts of the state at some of our oldest courses would be a good opportunity for all of us to see how disc golf evolved throughout our state in the last 40+ years.
Finances:
We decided to stay on a cash basis, meaning no checking account. We have expenses just every two years so we want to keep it simple. Additionally, we may have our cash in various parts of the state. We just ask each of us to keep a tally. As we grow, this may change and we may need a Treasurer and an account.
Dividing up duties:
Everyone was happy with three main subdivisions of our workload being divided: 1. Nominations and Elections, 2. Discs, Posters, and Plaques, and 3. Induction Day Planning, Venue, and Schedule. For those of you not there, if you want to volunteer to be on one of the three committees, let us know.
Nominations and Elections:
The three people on the committee are Rick, Lynne, and LaRon. Based upon my past three times of doing this role, I suggest they start their process 6 months in advance of venue day. This committee will gather nominations from across the state. If a member nominates a person, they will remind that member that they have to work with that nominee on the disc golf biography. They will list a cutoff date for nominations, and will then send out all bios to our members so we have time to review the candidates. They will then decide on the number of desired candidates and allow each member that many votes. They will also ensure as the votes come in that everyone does cast that number of votes. We will all not know many of the candidates and it is up to us to read the bios to help us decide the worthiness of that candidate versus others. Keep in mind that once a candidate is nominated, that candidate will also appear on future ballots.
As just a point of clarification, with candidates remaining on future ballots, we eventually may see a time where there are 8 new nominees and 6 old ones. Just because there are now 14 names on the ballot does not necessarily mean there will be 7 or 8 new members - it is up to this committee to decide how many desired candidates and how many votes each of us cast in that election.
One more point that could get messy - I hope we do not end up naming every possible future candidate on the 2023 ballot and be in a case where we have too many and we get comfortably regionalized again. To give an example, if we had 20 nomination in 2023 and we had 5 each from the existing 4 regions of the state, and the committee decided only 5 will get in, then it could happen that all existing members would just vote for the 5 from their part of the state because those are the people we know. The committee should discuss this possibility and help figure out how to avoid this situation.
Discs, Posters, and Plaques:
Greg will handle discs (working with Dave McCormack), Alex will handle posters, and Bob will handle the plaques.
Induction Day Planning, Venue, and Schedule:
The committee here is Dave West, George Smith, Russ Burns, and Crazy John (note we have the existing 4 regions of the state covered where we have existing HOF members). This is a committee that will need to meet in 2022 so we can get some initial planning done for 2023. Our most important early duty is to select a date and venue so that the other committees know when they need to get to work. This committee will need to decide on items like sticking with Columbia as that nice central locale versus moving the venue around the state. This committee will also decide what the venue day will look like - casual disc golf versus a HOF tournament, food catered for lunch or dinner versus bring your own food, Inside versus outside for the induction ceremony, etc.
IT and Communications:
We nominated Duane to help us be more visible and in the right places. We currently have only our Disc Golf Scene Club page. Many people wanted to see a Facebook page. George noted that he has a Missouri Disc Golf Hall of Fame 2016 domain name if we want a web page. We will let Duane run with this.
Discs
Thanks again Dave McCormack for supplying the discs All 90 were signed and sold or distributed! I came home with only the one I bought.
Posters:
* The four 2021 posters are delayed as Alex's vendor is out of the foam board due to pandemic supply chain shortages. He had an example displayed and will get the real ones done over the next month hopefully.
* The 2016 poster was reprinted with a few corrections. One of these went to Dave McCormack's Gateway shop for long term display. The other is staying in Columbia at George's shop. These cost $90 each as they were a bigger 3' x 4' format and were paid for out of our past funds. An old version of the 2016 poster was taken by Russ to display in the Springfield area. It is nice to get these displayed throughout the state!
That's about all I can think of to provide in this summary message. Thanks all,
Dave West